Complete External Roost Project Submission
Photo credit: Roxanne Pourshoustari
The last steps to complete are uploading the relevant project files, conducting QA/QC on the
project in the NABat Partner Portal, and notifying the U.S. Fish and Wildlife Service of completed project submission:
1) Upload project photos, the project report, and any other relevant project files:​​
a) There is a tab within every survey event for “Images or videos” where you will upload all deployment photos (Figure 6). These should be photos of set-up, potential roost trees, cavities, and any other relevant images to that survey event. This is also where emergence or tree-top videos would be uploaded if recorded.​​​​
Figure 6. Within each survey event is a tab for "Images or videos" where photos from the survey event or survey videos can be uploaded (tab indicated by red arrow and "Upload Deployment Images" button indicated by red box). Clicking this upload button will open the file upload window.
b) Project files are uploaded into the “Project Files” tab found at the top of the project page (Figure 7). At minimum a PDF of the project report should be uploaded here. Any other files that are relevant to the project should also be uploaded here.
Figure 7. Within every project page there is a "Project Files" tab. In this tab there is an "Upload Project Files" button that will open the file upload window. Here the project report and any other relevant files should be uploaded.
2) Go through the project and check that everything processed correctly. Occasionally there are processing issues that require the redo an upload (can be either files or metadata). Check on things like:
a) Are the fields in the different survey event pages displaying correct information?
b) Are the maps displaying the roost locations correctly?
c) Did all the project files upload?
d) Any changes necessary before finalizing submission?
3) If the project you are submitting is to fulfill consultation requirements, make sure all the above is completed for project submission (new project created, metadata uploaded, acoustic data upload, deployment and processing notes entered, data QA/QC completed, deployment images and report uploaded). Add the USFWS FBB Lead as a Project Leader with full access (Figure 8).
Figure 8. Once project submission is complete, consultation users will need to go into the project members page and ensure that the USFWS FBB Lead is added as a Project Leader. Green box indicates "Members" page while green arrow indicates edit button.
4) Email the USFWS FBB Lead with the PDF report attached to the email and inform them that the project has been fully submitted. The USFWS FBB Lead will provide confirmation that the project has been resubmitted correctly and completely in two ways:
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a) The USFWS FBB Lead will reply to the email stating that "The USFWS Florida bonneted bat lead has reviewed this NABat project and has deemed data submission complete." This sentence will also be added at the end of the project description in the project details page.
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b) The consultation user's affiliation will be changed to "Limited - Read Only" in all four Permissions categories (Cell Selection, Species List, Deployment, and Survey Permissions).
After successfully completing all steps of the regulatory FBB data submission process, it is required that the applicant/consultant maintains a backup of the submitted project and its associated data for minimum one year following submission.